Outbound Exchange: Step-by-Step Process
Below is the step-by-step process to be nominated as an exchange student.
Please note: you may not contact or apply to the host institution until you have applied with the Office of Global Business/CIBER at the Fisher College of Business.
Application Due Dates:
Undergraduates: December 31, 2013
Graduates: January 15, 2014
- Attend an Information Session offered through September to November. Please check the Student Exchange main page for the dates and times of the sessions. (Attending an Information Session is required to meet with an exchange advisor)
- Undergraduate students must complete the Course Planning Worksheet to check that you fulfill the Criteria for International Student Exchange. (Meet with the Jane Palmer, the UG academic advisors for exchange.)
- Research Exchange Programs.
- Explore the website and on-line application system.
- Create an account on the on-line application system and start your application. Applications open around September to October every year. You will need to upload your information listed below:
- Top choices of our International partners (choose 2) that best suit your interest and/or academic program.
- Electronic copy of your completed Course Planning Worksheet.
- Electronic copy of your passport.
- Request a letter of recommendation from an Ohio State (preferably Fisher) faculty member using the on-line application. It is recommended that you notify your contact and receive permission to use your recommenders' name as a reference prior to submitting a recommendation request on-line.
- Up-to-date resume.
- 500 - 1000 word statement of intent answering the questions below;
- Why is the exchange program the program for you? How will the experience benefit you academically and professionally?
- Describe your experience in handling challenging or uncertain situations and how you overcame the obstacles.
- Describe your experience in any other study abroad programs (When, where, how long, focus, etc.). If you have not studied abroad previously, how will you prepare for your first study abroad program?
- Submit your application online by the application deadline.
- Interview with a Fisher exchange coordinator.
- Receive your admission email from the Office of Global Business, which confirms our approval to participate in the exchange program and your exchange partner placement. These emails will be sent in mid to late January.
NOTICE: The Ohio State University does not allow students who have records of felonies and sexual offenses or who are on disciplinary probation to participate in Ohio State University sponsored programs. In accordance with this policy, all students who have accepted their participation for the International Students Exchange program will be required to go through a disciplinary check by the Office of Student Conduct. Disciplinary probation does not include academic misconduct as defined in the Ohio State Universities’ Code of Student Conduct. Should the check reveal that you are on disciplinary probation, your application will become nullified and your acceptance rescinded. If you are found on disciplinary probation after you have paid your $150 application fee, the application fee will not be refunded and you will be charged a $700 cancelation fee.
Before you depart
ATTENTION INTERNATIONAL STUDENTS: All students holding a U.S. visa, who are participating in an international program must attend an appointment to meet with an Office of International Affairs International Student Services advisor, to complete the “OIA Immigration Form”. Students who do not complete this meeting by February 1 will not be permitted into their program and will forfeit their deposit. Please make sure you print an take the “OIA Immigration Form”, when you go in for your appointment.
Accept your placement by completing the Study Abroad Application on the Office of International Affairs (OIA) website and pay your $150 non-refundable application fee. Below is the list of items you will need for the Study Abroad Application:
- Fisher exchange institution ID’s are available on specific dates only. Dates will be communicated via your admission email.
- For “Program” you will enter your host institution ID, given in your admission email.
- For your “Personal Statement” use your “Letter of Intent” you have submitted for your application to Fisher.
- Download your “Advisor Report” on Buckeye Link, and upload to the “Study Abroad Application
*NOTICE: If you withdraw from the program after you have accepted your placement, you will be assessed a $200 cancelation fee by OIA. You must send a written withdrawal request to Fisher’s outbound exchange coordinator to withdraw from the program. You are also responsible of any associated cost due to your withdraw from the program.
- Attend all mandatory orientations for exchange, which has a component of online class and in-person sessions. If you miss any deadlines for the online assignments/quizzes, or miss any one of the in-person orientations, unless an extreme emergency situation arises, you will be disqualified for exchange. Below are the required dates of commitment and tasks;
*Tasks, dates and times which you are required to complete/commit, are different for students exchanging in autumn, to the students exchanging in spring, and also by undergraduate and graduate program. Please check the appropriate list that applies to you below;
Undergraduate Autumn 2014 Exchange Orientation
- In-person Orientation 1: Sunday, January 26, 2014 (3:00- 6:30 pm)
- In-person Orientation 2: Sunday, February 16, 2014 (3:00- 6:30 pm)
- In-person Orientation 3: Sunday, March 23, 2014 (4:00- 6:30 pm)
- In-person Orientation 4: Sunday, April 13, 2014 (3:00- 6:30 pm)
- Re-entry Orientation: Sunday, January 25, 2015 (4:30- 6:30 pm)
Undergraduate Spring 2015 Exchange Orientation
- In-person Orientation 1: Sunday, September 7, 2014 (3:00- 6:30 pm)
- In-person Orientation 2: Sunday, September 28, 2014 (3:00- 6:30 pm)
- In-person Orientation 3: Sunday, October 19, 2014 (3:00- 6:30 pm)
- In-person Orientation 4: Sunday, November 16, 2014 (3:00- 6:30 pm)
- Re-entry Orientation: Sunday, August 30, 2015 (4:30- 6:30 pm)
Graduate Autumn 2014 Exchange Orientation
- In-person Orientation 1: Thursday, February 6, 2014 (5:00- 7:30 pm)
- In-person Orientation 2: Sunday, April 13, 2014 (4:00- 6:30 pm)
- Re-entry Orientation: Sunday, January 25, 2015 (4:30- 6:30 pm)
- Follow application procedures for your host institution. The deadline will differ per institution, but will usually ask for your passport copy, OSU transcript, bank statements, etc.
- Receive your acceptance packet from your host institution.
- Check your Student Center on Buckeye Link to ensure you are enrolled in the “IS 5797” course at OSU as a placeholder for your term abroad. OIA will enroll you in this class closer to your departure dates.
- Make sure you receive the supplemental international medical insurance, which is mandatory for all students going abroad from OSU. Your insurance fee will be applied to your OSU account, and the amount will range from $150 to $200, depending on the length you will be abroad. You will be covered only for the dates of the schools term of your selected host institution. (You still must be enrolled in a primary medical insurance, in either your family plan or through OSU’s student insurance plan, to receive service for the supplemental health insurance. More information about insurance please visit OIA's Insurance Information Page)
- Complete the International Student Exchange (ISE) pre survey.
- Prepare for departure.
- Obtain your student visa. (Make sure you research and understand what you need to provide for the visa application and how long the process takes in advance to avoid issues. Some countries may require you to travel to the host countries embassies/consulate for interviews or conducting a biometric screening. International students may be required to have a valid U.S. visa when you apply for your destination country visa.)
- Buy your airline ticket.
- Select your in-country housing. (Work with your host institution to arrange accomodation while abroad.)
- Select courses abroad and request course syllabi when available at your host institution.
- Ensure your selected courses have been pre-approved for credit equivalencies at Fisher.
- Consult with your doctor about medical needs abroad.
- Learn your host countries law, regulations and safety procedures.
- Pay your tuition at OSU before departure.
- Pack your personal items to take with you.
- Inform your bank and credit card companies that you will be abroad.
*NOTICE: It is mainly the students’ responsibility to work independently (or with fellow exchange participants) in securing all required documentation and complete necessary processes of exchange. But if the student struggle on visas and/or housing, it is recommended that the student inform the exchange coordinator two months before departure for additional assistance.
- Communicate your plans with Fisher’s outbound exchange coordinator.
- Confirm your in-country address and phone number.
- Confirm your departure/return dates and flights.
- Confirm your list of course selection abroad.
- Request for course evaluations, if necessary.
- Notify your safe arrival in-country to your contacts back home and the Office of Global Business/CIBER.
- Confirm your final list of courses you will take at your host institution with the Office of Global Business/CIBER. Make sure you take enough courses abroad that equate to 12 OSU semester credits.
- Communicate important academic information to the host institution.
- Collect information about transcript dispatch dates.
- If needed, inform the host institution of your graduation date and request to have your transcript expedited. Additionally, inform this need to Office of Global Business/CIBER as well.
- If needed, request early exam dates to end studies in December. (For Autumn semester exchanges only)
- Make the most out of your time abroad!
- Initiate personal/business/alumni connections abroad.
- Keep a record of your experience abroad to use towards recruiting season.
- Learn different cultural aspects of life, education, and business in your host country.
Returning to the U.S.
- Process your transcript
- Transcripts are received and processed by the Office of Global Business/CIBER.
- Students will receive an email with the students’ processed transcript information. You must review and respond to the email promptly. (Delay of your response will affect efficient grade postings and may result in account/graduation holds.)
- Grades will be posted on Buckeye Link. Check that the grades are posted correctly under the "transfer credit" tab.
- Complete the International Student Exchange (ISE) post survey
- Attend your mandatory Re-Entry orientation.
- Return from Autumn Exchange: Sunday, January 26, 2014
- Return from Spring Exchange: Sunday, September 7, 2014
- Continue being international!
- Join Fisher’s Fisher Exchange Network or International Business Club.
- Help update student support materials for exchange.
- Be a study abroad ambassador. (Encourage peers to study abroad, speak at panel sessions or information sessions, help promote study abroad, etc.)
Fisher Exchange Network (FEN): Fisher student organization that connects inbound exchange students to current Fisher students, and supports outbound students going abroad from Fisher. FEN is a great opportunity to stay connected to the world, meet your host university students upon your return, or meet them before you go!
International Business Club (IBC): Fisher student organization which holds weekly meetings with topics that relate to international business. Keep learning about what is happening around the world and expand your network with other Fisher students.